What Clearahead doesn’t do, and why.

You likely already use one or more tools that do this well, so we’ve left it out. A Gantt chart is brilliant at sequencing tasks and spotting clashes. It’s not great at telling you whether the project is the right thing to be doing in the first place.

Put a Gantt chart in Clearahead and the model fills up with dates and dependencies, and the reason behind the work gets buried.

Use Clearahead to define the goal, uncover the constraints and plan the big moves that need to be made. Then build out the project in your delivery tool, whether that’s Asana, Monday or Trello.

Periodically report back to Clearahead when there are meaningful updates. Drop a note on the move and AJ will do the rest: it rewrites where the move stands, logs what you said and suggests a new status if it’s changed.

A Kanban board is great for moving lots of small tasks from to do to done. But Clearahead isn’t a to-do list. Moves are bigger than tasks, done in weeks, not days, and each one sits under the constraint it’s meant to clear. Line them up in columns and you lose the why.

Moves already sit in three simple groups: proposed and not started, in progress, and done or dropped. That’s all the board a leadership team needs.

Keep your board in Trello, Jira, Asana or wherever your team already works. When a move kicks off a pile of tasks, break them out on the board and let the team run with them.

When the move itself has moved, tell AJ. Everyone can see what’s theirs in My work, without anyone dragging cards around in two places.

The board deck usually takes someone a day to build and shows where things were last week. We’d rather the plan was always current, so there’s nothing to build.

Slides are also where the “why” gets trimmed to fit. The model keeps it, on every goal, constraint and move.

Before a leadership meeting, a board meeting or an all-hands, open This week from AJ on the goal: the wins, what moved, what we learned and what needs you. Or ask AJ to summarise the plan before the meeting.

Invite the board, investors and advisers as Viewers so they can see the live model whenever they like. If you still need slides, paste AJ’s summary into PowerPoint, Keynote or Google Slides and you’re most of the way there.

Another place to check for messages is the last thing a busy team needs. And decisions made in chat are hard to find a week later, buried under a hundred other threads.

So there’s no team chat, comments or DMs in Clearahead. There’s AJ to talk to about your plan, and that’s it.

Keep talking in Slack or Teams. When a conversation lands on something that matters, like a decision, a number or a move that’s slipped, drop it into Clearahead as a short note. AJ updates the right items, so the decision lives next to the work it affects.

Everyone hears about the changes that matter to them in a short summary email on the mornings they choose, not one ping per change.